Unify localization across teams, tools, and content

AI agents + AI+human TMS workflow + enterprise governance—delivered in one platform so you can translate, review, and publish across the full enterprise content stack with consistent quality, speed, and control.

Why an all‑in‑one platform

Enterprises usually localize in multiple disconnected systems (CMS connectors, code repositories, video tools, design files, and vendor portals). An all‑in‑one platform reduces operational friction by:

• Centralizing requests, routing, and status tracking across departments and vendors

• Reusing translation memory and terminology consistently across every content type

• Providing the right preview and QA workflow for each format (UI, web pages, subtitles, eLearning modules, PDFs)

• Standardizing governance (roles, approvals, budgets, and audit trails) across regions

• Simplifying procurement and payments with a single system of record

Content types covered (with concrete support)

Web & CMS content

• Typical sources: CMS pages, product catalogs, marketing landing pages, knowledge base articles

• What you can do:

• Pull structured content via connectors or file exchange

• Preserve HTML/markup, variables, and embedded assets

• Preview localized pages to validate layout, truncation, and embedded strings

• Push approved translations back to the CMS in the right locale structure

Software & apps (UI strings)

• Typical sources: JSON, YAML, XML, iOS/Android string files, resource bundles, localization platforms or repos

• What you can do:

• Protect placeholders, tags, and variables

• Support iterative updates (string changes, deltas, branch-based work)

• Run QA checks for missing keys, invalid placeholders, and length issues

• Deliver exports aligned to engineering workflows

e

Learning

• Typical sources: SCORM packages, PPTX, DOCX, training modules, assessment content

• What you can do:

• Maintain formatting and instructional design structures

• Coordinate voiceover/subtitles as needed

• Support multi-step review (SME, instructional design, compliance)

• Export packaged deliverables for LMS upload

Video

• Typical sources: subtitle files (SRT/VTT), scripts, transcripts

• What you can do:

• Translate subtitles with timing-aware constraints

• Keep character limits and reading speed in check

• Coordinate human review for tone, terminology, and readability

• Export subtitle formats ready for publishing platforms

Documentation

• Typical sources: Markdown, DOCX, PDFs, help-center exports, technical manuals

• What you can do:

• Preserve structure (headings, tables, code blocks)

• Apply terminology consistently across long-form documentation

• Run QA checks for numbers, tags, and formatting consistency

• Export in the same formats required by docs pipelines

Design files

• Typical sources: Figma and other design handoffs, graphics with embedded text

• What you can do:

• Translate text while tracking layout impact

• Support review in context (design preview) to catch overflow and line breaks

• Coordinate iteration loops between design and localization

• Deliver localized assets back to design workflows

AI agents + TM/glossary + human review

A practical enterprise workflow combines automation with controls and expert oversight.

• AI agents for scale and speed

• Automate repetitive steps (project setup, routing, file prep, pre-translation)

• Recommend translators/reviewers based on domain and language

• Flag likely issues early (terminology deviations, format anomalies)

• Translation memory (TM) and glossary for consistency

• Reuse approved segments across web, software, and docs

• Enforce terminology with automated checks and suggestions

• Reduce cost and turnaround time on repeating content

• Human review where it matters

• Assign linguistic QA, in-country review, and SME review per content criticality

• Support comment threads, change tracking, and approvals

• Escalate sensitive content to specialized reviewers

Enterprise governance & compliance

For global scale, governance needs to be built into everyday work—not bolted on.

• Roles and permissions by team, region, business unit, and vendor

• Approval workflows for high-impact content (legal, medical, brand)

• Audit trails for changes, approvals, and deliveries

• Quality gates (automated QA checks + required reviewer steps)

• Data handling controls aligned to enterprise security expectations

• Budgeting and reporting by cost center, project, language, and vendor

Procurement + payments + marketplace

Move from ad hoc vendor management to a repeatable, auditable sourcing model.

• Centralized procurement workflows for translators and language service providers

• A marketplace model to expand language coverage without rebuilding vendor lists

• Standardized rate cards and service definitions across teams

• Consolidated invoicing and payment workflows

• Performance visibility (delivery, quality, throughput) to support supplier governance

What Smartcat replaces

Enterprises commonly accumulate overlapping tools and manual processes. A single platform can replace or reduce reliance on:

• Standalone TMS tools that don’t handle video/eLearning/design well

• Custom scripts and manual file handoffs between CMS, engineering, and vendors

• Spreadsheet-based request intake and email-driven reviews

• Separate terminology tools with limited workflow enforcement

• Vendor portals used only for sourcing and invoicing

• Multiple point solutions for preview, QA, and packaging per content type

Capability matrix by content type

Content type	Typical inputs	Review/preview workflow	Publish/export path	Common integrations	Governance controls
Web / CMS	CMS entries, HTML, structured exports	In-context page preview; linguistic + brand review	Push back to CMS locales; export localized assets	CMS platforms; web analytics stacks; DAM	Roles by site/locale; approval gates; audit trail
Software / apps	JSON, YAML, XML, iOS/Android strings, resource bundles	Placeholder validation; UI string review; automated QA	Export resource files; deliver to repo/build pipeline	Git-based repos; CI/CD; issue trackers	Permissions by repo/project; change tracking; QA gates
eLearning	SCORM packages, PPTX, DOCX, training modules	SME + instructional design + compliance review	Repackaged modules for LMS upload; deliver source+localized	LMS platforms; content authoring tools	Multi-approver routing; versioning; audit trail
Video	SRT/VTT, scripts, transcripts	Subtitle preview; readability constraints; human linguistic review	Export subtitle formats; deliver localized scripts	Video hosting platforms; captioning workflows	Access controls; approval gates; reviewer assignments
Documentation	Markdown, DOCX, PDF, help-center exports	Structure-preserving review; terminology checks; QA	Export same formats; push to docs/help systems	Docs portals; help centers; knowledge bases	Terminology enforcement; required reviewers; reporting
Design	Figma handoffs, text layers, asset exports	Design preview; layout/overflow checks; stakeholder review	Deliver localized assets; hand back to design workflow	Design tools; DAM	Role-based access; approvals; audit trail

Proof

• Babbel achieved 95% timely delivery of translations...

• Firebird achieved 3.2x more content...

• International money transfer firm cuts spending by 68%...

• Expondo achieved 50% reduction...

• City of Seattle achieved 17% reduction...

• Kids2 achieved 92% faster turnaround times

• Stanley Black & Decker cut translation costs by 70%...

• Welcome Pickups increased bookings by 66%...

• Wunderman Thompson increased translation output by 30%

• isEazy saved 50%...

• Smith+Nephew reduced translation turnaround time by 400%

• Smith+Nephew achieved 70% workload reduction...

• Huel achieved 29% increase...

• Invosphere accelerated AI education... 96% faster and up to 90% lower cost